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Employee Title:




HR Officer:



September 19, 2018

  1. Introduction
  2. ____________________ (the "Employer") recognizes the importance of maintaining a consistent and experienced workforce. As such, it is important to retain staff wherever possible. It is the desire of ____________________ to retain ____________________ (the "Employee") however some changes in work behavior must occur in order to ensure a successful working relationship.
  3. Infraction
  4. This Employee Warning Letter (the "Letter") concerns the Employee's failure to fulfill work obligations that occurred on or about September 19, 2018:
    • ___________________________________________________________
  5. This is the first occurrence of this type of infraction.
  6. Consequences
  7. ___________________________________________________________
  8. Employee Signature
  9. By signing this form the Employee is not making any admission of wrong-doing nor is the Employee necessarily agreeing with the content of this Letter. The Employee's signature only acknowledges that the Employee has received this Letter and that the Employee and the company management have discussed the content of this Letter including the specific plans for improvement and the consequences of future infractions.

____________________ (Employee)

Employee Warning Letter

Alternate Names

An Employee Warning Letter is also known as a:

  • Written Warning
  • Letter of Reprimand
  • Disciplinary Form
  • Warning Notice

What is an Employee Warning Letter?

An Employee Warning Letter is a form that an employer gives to an employee to inform them of a breach of company protocol. It serves to let the employee know of their infraction and what the consequences of their action will be.

What information is in an Employee Warning Letter?

Information in an Employee Warning Letter, or letter of reprimand, includes:

  • Employment details about the employee, such as their name, employee number, and title
  • Company details, like the name of the business, the manager's name, and the human resource officer's name
  • Details about the infraction the employee is being reprimanded for
  • It also includes a section for employee comments, signing details for all parties, whether a meeting is required, and when a follow-up assessment will take place.

What infractions can an Employee Warning Letter be used for?

There are many circumstances in which an employer may wish to use a disciplinary form. The most common reasons being that the employee:

  • is not meeting job requirements.
  • is repeatedly late for work.
  • has missed days that have not been accounted for.
  • has breached health and safety, drug and alcohol, or confidentiality policies.
  • has been misleading about their qualifications.
  • has stolen from the business or a co-worker.
  • has made threats to physically harm another employee.

In an Employee Warning Letter, you also need to describe the infraction of the employee. You may also wish to include some suggestions on how they can improve and what the consequences are.

What is probation?

If an infraction is serious enough, or if it is an employee's second or third warning, you may wish to put the employee on probation as a consequence.

This means that they will have a specified period of time to improve or to amend their actions. If they do not meet the requirements by the end of the probationary period, they will face consequences, such as a loss of employment.

Related Documents:

Frequently Asked Questions:

Employee Warning Letter FAQ
Employee Warning Letter Sample


Employee Warning Letter

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