Last Updated April 27, 2023

Resignation Letter

Alternate Names:

A Resignation Letter is also known as a/an:

• Notice of Resignation
• Formal Resignation Letter
• Job Resignation Letter
• Notice Letter
• Two Weeks' Notice Letter

What is a Resignation Letter?

A Resignation Letter is a document that you write to give notice to your employer that you plan to leave your job within a certain amount of time. Two weeks is usually the standard amount of notice that would be given to an employer from a permanent employee (an employee that has passed their probation period).

A Resignation Letter is generally used by a permanent employee, since, in most cases, if an employee is within their probation period they generally only need to provide verbal notice that they are leaving. In addition, if the employee is a contractor, they most likely don't need to provide the company with written notice at the end of their contract term unless otherwise stated in their agreement.

Why should I give written notice?

You should provide written notice of your resignation from a company or business for a variety of reasons.

For example, a record of your resignation may be required if stated in your original Employment Contract.

Whether it is a requirement or not, written notice should be given to your employer so that there is documentation outlining why you left your job. You should also keep a copy of your resignation notice for your own personal records.

Written notice is often expected by employers as a courtesy to inform them that you are leaving (especially if you want to leave the company on a positive note). Giving notice also ensures the employer has time to find a replacement for you if necessary, or make preparations for after you leave.

You may also need a resignation record for things like employment insurance.

What do I write in a Resignation Letter to my employer?

The main points you should include in a Resignation Letter are:

• Your name and position with the company
• The name of your HR coordinator/manager, hiring manager, or direct supervisor
• The reason why you are resigning, such as returning to school, moving, retiring, or even personal reasons
• The notice period, which is the date and time of your last shift with the company
• The date you will deliver the resignation letter (usually the same day you wrote it)
• Your name and signature at the end of the letter

Related Documents:

• Cover Letter: a document that an applicant uses to introduce themselves, and outline their relevant skills and accomplishments when applying to a job
• Resume Builder: a document containing a summary of an individual's job experience, professional skills, and accomplishments
• Recommendation Letter: a document that is written for another individual that conveys their excellence in certain skills and abilities
• Reference List: a list of individuals that an employer can contact to verify the professional skills and abilities of an applicant
• Employment Contract: a document that an employer uses to outline expecations, job responsibilities, and other terms for new employees