Tenancy Agreement FAQ - Australia-QLD


A residential tenancy agreement is a legally binding contract made between a landlord and tenant. The tenancy agreement gives a tenant the right to exclusive use and enjoyment of the described residential property in exchange for money paid to the landlord. Additionally, the tenancy agreement outlines the rights and responsibilities of both the landlord and tenant during the tenancy agreement term. LawDepot provides a written Residential Tenancy Agreement.
GeneralThe PartiesThe PremisesTenancy Agreement TermRentNoticeBond and DepositsCondition ReportMiscellaneous
General
What is meant by Governing Law?

The Governing Law will be the jurisdiction in which the property is located. It may or may not coincide with the jurisdiction in which the parties reside. The Residential Tenancy Agreement will be governed by the laws of the jurisdiction where the property is located.

Why isn't a verbal residential tenancy agreement sufficient?

The problem with oral agreements is that they can be difficult to enforce. If a dispute arose, a court would have to hear evidence and decide whose version of the truth to accept. If there is a written agreement, courts will generally be obligated to uphold the terms of the written agreement even if they don't agree with them.

What is addressed in a residential tenancy agreement?

A Residential Tenancy Agreement typically addresses the following:

  • the type of property being let;
  • the address of the property being let;
  • the term of the tenancy and whether the tenancy is fixed or periodic;
  • the amount of rent payable, how often and when the rent should be paid; and
  • the provisions of any bond.

In addition, a residential tenancy agreement may also identify the following:

  • taxes that are payable by the tenant;
  • landlord improvements and signing incentives;
  • tenant improvements and signing incentives;
  • landlord and tenant repair obligations, who will pay for what utilities;
  • whether the tenant can assign or sublet the property:
  • notice provisions for termination of the tenancy; and
  • insurance provisions.
What makes a residential tenancy agreement different from a commercial property lease?

A residential tenancy agreement is a tenancy agreement for your home. Governments have recognised the sanctity of the home and have extended increased protections to tenants by enacting laws ensuring a minimum set of rights for tenants. A Residential Tenancy Agreement cannot take away these basic tenant rights.

How long do the tenant and landlord have to sign the tenancy agreement?

The tenant must return a signed copy of the tenancy agreement within 5 days of receiving the agreement. Once the landlord receives the signed tenancy agreement from the tenant, the landlord then has 14 days to sign the agreement and provide the tenant with a copy.


The Parties
Who are the parties to the tenancy agreement?

The parties to a tenancy agreement are the lessor, also called the landlord, and the lessee, also called the tenant. The lessor owns the property and allows the lessee to use the property in exchange for monetary payments called rent.

Who is the landlord's agent?

The landlord's agent may be anyone who looks after the property for the landlord. An agent may be the landlord's friend, a landlord's family member or a landlord's real estate agent. Landlords are usually held responsible for their agent's actions.

What does ACN mean?

Under the Corporations Act 2001, every company in Australia is issued with a unique, nine-digit number. This number is referred to as an Australian Company Number (ACN) and must be shown on a range of documents. The purpose of the ACN is to ensure adequate identification of companies when transacting business. New companies are issued with numbers by the Australian Securities & Investments Commission (ASIC) upon registration.

What are the landlord's obligations?

The landlord's obligations are defined by the terms and conditions contained in the tenancy agreement and the laws specific to where the property is located. The most important obligations of the landlord include providing the tenant access to the property and allowing the tenant peaceful enjoyment of the property. The legal owner of the property also has obligations to maintain the property to minimum standards.

What are the tenant's obligations?

The tenant's obligations are defined by this tenancy agreement and the laws specific to where the property is located. The most important obligations of the tenant are to pay rent on time and not to cause damage to the premises.

What if I don't know one party's name or contact information?

A blank space will be provided in the form that can be filled in later if you are missing information about one of the parties. We recommend, however, that you attempt to make the contract as complete as possible, for greater certainty.

What happens if I breach a term of the tenancy agreement?

If you breach a term of the tenancy agreement you are responsible for correcting it. If you are the tenant, this may involve you paying money to fix any problems caused by yourself or your guests. If you do not voluntarily pay to correct the breach you can be sued for damages sustained as a result of the breach and/or possibly evicted by the landlord.


The Premises
Who can live in the premises?

Only tenants and people listed as occupants may reside in the premises. The landlord must be informed and approve of any change to the list of permitted tenants. Children born or adopted while the tenant lives in the premises are automatically added to the tenancy agreement as occupants. Also, each jurisdiction may restrict the number of tenants/occupants in the premises if that number violates health or safety standards for housing. Health and safety standards are typically expressed as 1 person per X sq. metre. The standard varies from jurisdiction to jurisdiction so if you are concerned, check with your local housing/public health authority.

What is a basement suite and how does this differ from renting a room?

Typically, letting a room or a basement suite means you are sharing an accommodation with the landlord. A basement suite is a self-contained dwelling unit complete with its own kitchen, bathroom, and living area. Most tenants of a basement suite use a separate entrance to enter the house than the rest of the occupants. If you rent a room, you will likely share either the kitchen or bathroom with the landlord.

What are body corporate bylaws?

A body corporate is the group of all the owners of lots or units which share common property. The body corporate bylaws refer to the set of rules governing the internal management of those lots. The bylaws may specify rules relating to noise, parking, behaviour of guests, pets, garbage disposal and the use of common property. The bylaws are sometimes referred to as a Community Management Statement.


Tenancy Agreement Term
Which tenancy agreement term should I use?

LawDepot allows you to choose from 2 main types of tenancy agreement terms.

Fixed End Date - A tenancy agreement with a fixed end date gives certainty of term for both the landlord and the tenant. It specifies the exact day the tenancy will end. The advantage here is that neither party has to give notice to terminate the tenancy agreement, it simply ends on the specified date. During a fixed term tenancy agreement the landlord cannot increase the rent, or change any other terms of the tenancy agreement unless he specifically reserves the right in the agreement, and the tenant agrees to the changes.

Periodic - A periodic tenancy will continue so long as neither party wishes to terminate the tenancy agreement. To terminate the tenancy agreement the landlord and tenant must give notice of their intention to leave as specified by statute. A landlord can raise the rent, or change the terms of the tenancy agreement in these types of agreements by providing proper notice as required by statute. At the end of the notice period the tenant must move out or the landlord can start eviction proceedings against them.

What happens when a tenant tries to terminate a fixed term tenancy?

Typically when a tenant agrees to a fixed term tenancy, usually for either 6 months or 1 year, the tenant is agreeing to be responsible for the rent for that period of time. If the tenant vacates the premises prior to the end of the term of the agreement, the tenant will typically still be responsible for payment of rent for the entire length of the lease (provided the tenancy is not in a jurisdiction that allows the tenant to give notice to prematurely end a fixed term tenancy). Typically, if the Landlord is able to re-rent the premises prior to the end of the lease of the breaching tenant, the breaching tenant is no longer required to pay rent as the landlord cannot collect double rent for the premises.

In addition, some leases may contain penalty clauses whereby the tenant is required to pay "re-rental fees" to cover part of the cost of the landlord having to re-rent the premises. However, the amount of the "re-rental fee" has to be reasonable and must be a pre-estimate of the damages that the Landlord will suffer in having to re-rent the premises early.

What happens when the tenancy agreement term expires?

The expiry of the tenancy agreement does not necessarily terminate the rental arrangement. If a "Periodic" term is selected, the tenancy agreement will automatically renew based on the same terms as the first tenancy agreement, unless it is varied by giving proper notice as required by statute. So a "Periodic monthly tenancy agreement" that continues for one year is actually 12 separate, automatically renewing tenancy agreements. The tenancy agreement will continue to renew automatically until one of the parties wishes to terminate the tenancy agreement (by giving proper notice as required by statute).

If a "Fixed" term is selected, the leasing relationship may still continue after expiry if both the landlord and the tenant wish it to. In some jurisdictions, statute dictates that it will become a Periodic term tenancy agreement, usually of the month-to-month variety, though this may vary. In other jurisdictions, the Fixed term tenancy agreement may become a "tenancy at will" or a "tenancy at sufferance" when it expires, which lasts only as long as both parties wish it to, and is not subject to as much legal protection as a Periodic tenancy agreement. If you wish to terminate all rights under a Fixed term tenancy agreement as soon as the tenancy agreement expires, you must serve proper notice before the end of the tenancy agreement term, in accordance with local statute.


Rent
Can the landlord increase rent?

For fixed term tenancies, landlords can increase rent if they have provided specific terms in the tenancy agreement allowing for rent increases. If the tenancy agreement allows for rent increases, then the landlord must provide the tenant with at least one month's written notice before increasing the rent. For periodic term tenancies, landlords can always increase the rent. The landlord must provide the tenant with 2 month's written notice before increasing the rent in a periodic term tenancy.

Can a tenant challenge a rent increase?

If the tenant disagrees with the rent increase the tenant should first discuss the situation with the landlord. If the tenant cannot come to a resolution with the landlord, the tenant can contact the Residential Tenancies Authority for assistance with dispute resolution. The tenant must apply with the dispute resolution request within 30 days of receiving notice of the rent increase. If dispute resolution proves unsuccessful, the tenant can apply for an order from the Tribunal. The Tribunal may consider the following:

  • the range of market rents usually charged for comparable premises;
  • the proposed increased rent compared to the current rent; and
  • anything else the Tribunal considers relevant.


Notice
How much notice do I need to give to terminate a tenancy?

In most jurisdictions, there is a minimum period of notice required by statute. The tenancy agreement can specify a notice period longer than the legal minimum, but it cannot specify a period shorter than the legal minimum. If it does, the legal minimum notice will still be required. You should consult the governing statute for these legal minimums as they will vary according to jurisdiction and the type and length of the tenancy agreement.

What is notice to enter?

A landlord usually does not have the right to enter a rented apartment suite unless there is an emergency, for example a fire or gas leak, or unless the landlord gives the tenant proper notice as defined by statute. So long as the proper notice is given, a tenant cannot refuse entry to a landlord.

What should I do if I do not want to renew my tenancy agreement?

You must provide proper notice to the landlord that you do not intend to renew the tenancy agreement, before the tenancy agreement expires. Notice must be given a certain amount of time before the tenancy agreement expires, as dictated by statute in your jurisdiction. This amount of time is called the "notice period". Typically, the notice period is one month for leases with a term of one month or less, and two or three months for leases with a term of more than one month, but this will vary according to the jurisdiction. You should consult the governing statute for the jurisdiction the property is located in to find out the required notice period for your tenancy agreement.

Where can I get the Notice to Leave (Form 12) and Notice of Intention to Leave (Form 13)?

These forms are available from the Residential Tenancies Authority. You can get the Notice to Leave (Form 12) by clicking here. You can get the Notice of Intention to Leave (Form 13) by clicking here.

What is the minimum amount of notice to be given when terminating a tenancy?

For fixed term tenancies, the tenant must give the landlord a Notice of Intention to Leave (Form 13). However, if the landlord wants the tenant to move out, they must give them a Notice to Leave (Form 12). Either form must be given at least 14 days before the tenancy agreement ends. The notice period can't end before the date when the tenancy agreement ends.

For periodic tenancies, parties can terminate the tenancy at any time provided they give the appropriate amount of notice. Tenants must give a Notice to Leave (Form 12) at least 14 days before they wish to leave. If the landlord wants the tenant to leave, the landlord must give a Notice of Intention to Leave (Form 13) 2 months before the tenancy will end.


Bond and Deposits
What is a bond/security deposit?

A bond/security deposit is a sum of money the tenant pays to the landlord to guarantee that the tenant will fulfill all obligations under the tenancy agreement. The landlord holds the security deposit in trust for the term of the tenancy agreement to ensure that the tenant does not default on the terms of the tenancy agreement or otherwise damage the property. Should the tenant damage the property (normal "wear and tear" excluded) or if the Tenant has not paid rent, the landlord is entitled to recover the amount owing from the security deposit. Usually the tenant must provide the landlord with the security deposit at the start of the tenancy agreement term. At the end of the tenancy agreement term, the tenant will receive the deposit back minus any deductions for repairs/restoration.

Please note: in some jurisdictions, a landlord is not allowed to ask for a security deposit. In other jurisdictions, a landlord may require both a security deposit and other types of deposits (for example, a pet damage deposit). You should review the governing legislation for the location of the property to make sure the type of deposit is allowable.

What is the maximum amount of bond/security deposit?

In Queensland, the maximum security deposit that a landlord can ask for is the equivalent of four week's rent if the rent is $500.00/week or less. If the rent is more than $500.00/week, there is no limit on the amount of bond that can be taken.

What should the landlord do when accepting a bond?

When the landlord accepts a bond payment from the tenant the landlord must:

  • give the tenant a receipt for the bond money straight away;
  • fill in a Bond Lodgement (Form 2) - the tenant needs to sign this form; and
  • send the bond money to the Residential Tenancies Authority within 10 days of receiving the bond.
What will the Residential Tenancies Authority (RTA) do with the bond?

When the RTA receives the bond, the RTA will send an official receipt containing a Rental Bond Number. This number should be used if the parties ever wish to contact the RTA regarding the bond. The RTA will hold the bond in trust for the tenant. Provided the landlord makes no claim for the bond, the RTA will pay back the bond to the tenant when the tenant moves out.

When can the landlord deduct from the bond/security deposit?

The landlord can deduct from the bond/security deposit when the tenancy ends and the tenant owes the landlord money for either unpaid rent or damage to the premises. The landlord generally cannot deduct for reasonable "wear and tear" on the premises, (i.e. wear and tear that occurs just from living in the premises). The landlord can deduct for stains on the carpet or countertops, large holes in the wall, and missing appliances and other such things that are beyond reasonable wear and tear.

Condition Report
What is a condition report?

Prior to moving in, the tenant and the landlord should walk through the premises and write down any existing damage. This written account is called a condition report. The landlord and tenant should both get a copy of this report. It is also a good idea to take photographs or a video of the condition of the premises. This will assist in interpretation of the a condition report if there is a dispute at the end of the tenancy.

In some jurisdictions, a condition report is also required upon moving out, as a condition for the landlord to make a claim against the tenant's security deposit/bond.


Why do I need a condition report?

A condition report will help to prove what damage was caused by the tenant for purposes of deducting the amount to fix the damage from the bond.

What needs to be considered when filling out a condition report?

The following should be considered when filling out a condition report:

  • The landlord and tenant should complete the condition report prior to the tenant moving in. If this is impossible, the landlord can complete their part of the report and then give the tenant the form to complete.
  • The landlord must give the tenant the condition report either when they give the tenancy agreement for signing or on the day that the place is available for the tenant to move in.
  • On the form, the landlord will indicate the condition of the premises (e.g. whether items are clean, undamaged and working). If the tenant agrees with the landlord's assessment, then they should sign the form. If the tenant disagrees with the landlord's entries they should the tenant should record their comments on the form.
  • The tenant must complete and return the condition report within 3 days after they have been permitted to move in.
  • Photos and video may be used to supplement the condition report.
  • The condition report should be kept in a safe place. The condition report provides evidence of the condition of the premises at the start of the tenancy and it may help resolve any dispute which may arise.
Where can I obtain a copy of the condition report form?

Copies of Entry Condition Report (Form 1a) can be obtained from the Residential Tenancies Authority. You can obtain their form by clicking here.


Miscellaneous
What is an assignment and how does it differ from a sublease?

Assignments and subleases both occur when the tenant gives his/her rights under the tenancy agreement to a third party. A sublease or an assignment typically requires the consent of the landlord. An assignment occurs when the tenant gives to a third party all of his or her remaining rights under a tenancy agreement for the entire term of the tenancy agreement. If a tenant assigns property and the landlord consents to the assignment, that tenant no longer has any rights to the property nor any obligations to the landlord. In a sublease the tenant can transfer a portion of the leased space (e.g. a room in a house) or a portion of the tenancy (e.g. for 5 of the remaining 6 months of the tenancy agreement) to a third party. The original tenant retains whatever rights under the tenancy agreement he or she has that were not transferred to the third party, and also retains most of his or her obligations under the tenancy agreement. The original tenant can still sue and be sued by the landlord for lease violations.

What are signing incentives?

Signing incentives are bonuses the landlord gives to the tenant, typically for either signing a tenancy agreement or signing a fixed term tenancy agreement. They may include free month's rent, or a rent decrease for the months of the fixed term tenancy. If the tenant breaches the tenancy agreement, these incentives may have to be paid back to the landlord.

Why do tenants need insurance? Doesn't the landlord already have it?

While the landlord typically has insurance, it usually covers only the landlord's assets and liabilities. If you want coverage for your personal belongings or for your own negligence, you need to have renter's insurance. What coverage you want should be discussed with an insurance agent.

What is meant by the "Act?"

The "Act" refers to the legislation governing residential tenancy agreements in your jurisdiction. After you select the Location of Property when you are filling out the Tenancy Agreement Details, you will see a link beneath your selection to the governing legislation for the jurisdiction you have selected. It is not necessary to specifically state the name of the "Act" in your contract, as the relevant legislation is satisfactorily identified by the "severability" clause of your tenancy agreement.

What does the clause "other charges will be treated as rental arrears" mean?

Some rental contracts contain payments other than rental payments. For example the tenant may be required to pay utilities bills, or NSF charges, late fees or other charges.

If these charges are not paid by the tenant, the landlord may treat these unpaid amounts as non-payments of rent and start eviction proceedings against the tenant for non-payment of rent. If this clause was not in the contract, the landlord could not treat a failure to pay these bills as a non-payment of rent and could not start and eviction process as quickly (or at all in some cases).

What happens if I sign a tenancy agreement but cannot move in or take possession?

When you sign a tenancy agreement, you are promising under contract that you will pay rent to the landlord. This is a legal obligation that courts take seriously. You may be liable to the landlord for loss of revenue that the landlord suffers as a result of you not paying the rent, even if you have a good reason for not being able to take possession. In some situations it may be less costly for you to simply take possession and immediately serve notice that you will be vacating as soon as the notice period expires - it may sometimes be better to pay for one or two months' rent than to go to court and be forced to pay more.

Because this is a complicated situation, you may wish to contact a qualified lawyer in your jurisdiction, especially if large sums of money are involved. You should inform your landlord immediately of the situation, so it cannot later be claimed that the landlord suffered losses as a result of not knowing that you were not going to move in. You may also wish to contact your local Residential Tenancies Board or government agency who oversees landlord/tenant disputes to find out the extent of your liability, which may or may not be limited by statute.

 

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