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Commercial Lease Application

Property Manager / Landlord Details


Property Manager / Landlord Details

Landlord/Property Manager Details


e.g. Unit #, Street, City, Province, Postal Code







Your Commercial Lease Application

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COMMERCIAL LEASE APPLICATION

LANDLORD INFORMATION

Landlord
Landlord's Name: _________________________
Landlord's Address: _________________________
Landlord's Phone: (_________) ________________

Property Information
All monetary values are expressed in Canadian Dollars.
Rental Property Address: _________________________
Application to rent suite/bay #: _________________________
Tenant's leased area: __________ square feet.
Anticipated Possession Date: May 28, 2024.
The term of the tenancy will be: until the 28th day of May, 2024.
The base rent will be: $__________.
Tenant's proportionate share of operating costs: 0.00
The initial security deposit will be: $__________.
No advance rent will be required.

TENANT INFORMATION

Business Information
Business Name: ____________________________________________________________________
Present Address: ____________________________________________________________________
Home Phone: (_________) ________________ Fax: (_________) __________________
Intended Use of Premises: ____________________________________________________________________
Emergency Contact: _________________________ Phone: (_________) __________________

Check One:

_____ Sole Proprietor

_____ Partnership

_____ Corporation

Type of Business:

_____ Retail

_____ Wholesale

_____ Manufacturer

 

_____ Other ________________

Business Name: ____________________________________________________________________
Present Address: ____________________________________________________________________
Date Established: _________________________ Number of Employees: ___________________________
Parent Company Name: ____________________________________________________________________
Parent Company Address: ____________________________________________________________________

How long at present address: _________________________ Monthly Payment: ___________________________
Present Landlord Name: ____________________________________________________________________
Present Landlord Address: ____________________________________________________________________
Present Landlord Phone: (_________) ________________

How long at previous address: _________________________ Monthly Payment: ___________________________
Previous Landlord Name: ____________________________________________________________________
Previous Landlord Address: ____________________________________________________________________
Previous Landlord Phone: (_________) ________________

Business Owner / Partner / Stockholder Information
First Owner's Name: ____________________________________________________________________
Home Address: ____________________________________________________________________
Home Phone: (_________) ________________ Alternative Phone: (_________) __________________
Email Address (Optional): ___________________________ Date of Birth: ______________________
Social Insurance Number: ________________________________________
Driver's License Number: __________________

Second Owner's Name: ____________________________________________________________________
Home Address: ____________________________________________________________________
Home Phone: (_________) ________________ Alternative Phone: (_________) __________________
Email Address (Optional): ___________________________ Date of Birth: ______________________
Social Insurance Number: ________________________________________
Driver's License Number: __________________

Third Owner's Name: ____________________________________________________________________
Home Address: ____________________________________________________________________
Home Phone: (_________) ________________ Alternative Phone: (_________) __________________
Email Address (Optional): ___________________________ Date of Birth: ______________________
Social Insurance Number: ________________________________________
Driver's License Number: __________________

Banking Information
Banking Institution: ________________________________________________________________
Address: _________________________________ Phone: (_________) ______________________

(If you bank with more than one institution, please list second bank below)

Banking Institution: ________________________________________________________________
Address: _________________________________ Phone: (_________) ______________________

Credit References
List industry references from which you make purchases through credit accounts.
Company Name: ____________________________________
Contact Name: ____________________________________
Address: ____________________________________  Phone: (_________) ______________________

Company Name: ____________________________________
Contact Name: ____________________________________
Address: ____________________________________  Phone: (_________) ______________________

Company Name: ____________________________________
Contact Name: ____________________________________
Address: ____________________________________  Phone: (_________) ______________________


Leasehold Improvements
_________________________


Credit Check Authorization
I certify that the information provided is true, accurate and complete. I authorize the individual or organization to whom this application is submitted to investigate all bank, credit and trade references named in this application, and to obtain information about the credit status of the applicant in order to assess the applicant's suitability as a tenant/lessee.

Authorized Signature _________________________________  Date __________________________
Authorized Signature _________________________________  Date __________________________

Last updated February 2, 2024

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What is a Commercial Lease Application?

A Commercial Lease Application is a form that landlords and property managers use to gather information from prospective tenants when renting out a business space. Business spaces include:

  • Offices
  • Buildings
  • Retail stores
  • Restaurants
  • Industrial spaces
  • Warehouses

Much like applications for residential properties, Commercial Lease Applications are a great way to find quality tenants. Using applications is an objective way of evaluating commercial applicants to see if they are a fit for a rental property before entering into a Commercial Lease Agreement.

A Commercial Lease Application is also known as a Commercial Rental Application and Business Lease Application.

Purpose of a Commercial Lease Application

While looking for a business tenant, Commercial Lease Applications help landlords and property managers achieve the following:

  1. Collect information about the applicant’s business, such as its legal structure, financial history, and contact information.
  2. Screen applicants to ensure they are suitable for the property and can meet their financial obligations.
  3. Verify information provided by the applicants by checking references, credit reports, and other documentation.
  4. Propose lease terms such as the rental amount, security deposit, and lease duration.

A Commercial Lease Application serves as a critical tool in the process of leasing a business property, protecting both the landlord and tenant by establishing clear expectations and ensuring that the tenant is a suitable fit for the property.


Who should use Commercial Lease Applications?

Landlords and property managers should provide Commercial Lease Applications to every business entity that is interested in leasing a commercial rental space.

Any person or business entity that requires space to operate a business should fill out an application to lease a commercial rental property. It's unlikely that a business will secure a rental space without going through some type of preliminary screening with the property manager or owner.

The application process can include an application, a formal Offer to Lease letter, and potentially several interviews with the landlord.

How does a Commercial Lease Application template work?

For landlords and property managers, using a template is the easiest way to create a Commercial Lease Application for potential tenants to fill out.

With our template, landlords and property managers provide some initial information to prepopulate the template, such as:

  • The name and contact information of the landlord or property manager
  • The rental property’s address and suite number
  • The anticipated possession date
  • The lease term
  • The rent amount
  • The operating costs for which the tenant will be responsible

Once the landlord or property manager has provided the necessary information in the template, they save and download the application and distribute it to interested renters, either by printing it or sending it digitally. The application will have blank fields for applicants to provide their information.

What information should applicants provide in a Commercial Lease Application?

Each lease application will vary. Our template asks a prospective business tenant to provide:

  • Business information, including the business name, the intended use of the premises, and the business type
  • Current and previous rental information, including former addresses, monthly payment amounts, and landlord's name and contact information
  • Owner information, including their name(s) and contact information
  • Banking information, including the name, address, and phone number of the prospective tenant's banking institution
  • Credit references, meaning the names and numbers of companies or individuals from whom a tenant makes purchases with credit accounts
  • Credit check authorization, meaning they grant their permission for the landlord to perform a credit check

Often, the criteria is significantly more extensive for commercial applicants than for residential ones because the application process can involve requesting a formal Offer to Lease letter, conducting background and credit checks, reviewing references and business reports, conducting interviews, and even examining Business Plans or financial statements.

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